HELPFUL LANGUAGE

Listed below is the three-fold purpose to why community is essential for us as Christ-followers. As a Via Community leader, seek to make the language here part of your regular explanation of the significance of community at Via Church.

GOSPEL APPLICATION DOESN'T HAPPEN IN ISOLATION

Our main discipleship tool at Via Church is our Via Communities. This is vital for anyone to understand because we offer a lot in terms of education, but Via Communities are meant to put our lives on display so that others can see us for who we really are. Only in this way can the real issues of life come up from the depths and be more wholly affected by the Gospel.

THE WEIGHT OF LIFE IS TOO HEAVY TO CARRY ALONE

There are not enough pastors of any church to properly care for each and every need in a congregation. Our Via Communities exist so that the real hurt and pain of life can be known by others in our lives. We want to come alongside each other–laugh with each other, cry with each other, be there for each other. When we care for one another we recognize that we need each other.

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CHRIST-CENTERED COMMUNITY REFLECTS OUR HOPE BEST

Putting God's Kingdom is display is the main barometer of a Via Community. If we do is go to a service and meet in someone's home, how will others experience the love and grace of God in tangible ways? Our Via Communities naturally grow to find their expression most deeply in serving their city and neighborhood showing the character of God and the hope of Jesus.


 

The Most Crucial Handoff

Basecamp is the best introduction to Via Communities. Those that choose to attend these two sessions need to be well-taken care of as they transition from this class into their community. In order to do this, we've created a Workflow online in People to help all of us make sure that no one falls through the cracks, but makes it into their community.

 
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1. DISCOVER THE CARDS ASSIGNED TO YOU

At the end of Session 2 of Basecamp, all those who progressed through the process will be put into a Workflow in People called "Basecamp". The fourth step of this Workflow is called "Via Community Leader Reaches Out" and means that this person needs you to connect them to the rhythms of your Via Community.

How will I know if a card is assigned to me?
You will receive an email that says "New Cards Are Ready For You" in your email inbox. Make sure to check to see if these emails are being filtered into your Spam or Trash folders automatically.

You can also log in to People to see this Workflow and you will be able to see if you have any cards assigned to you there as well. To do this, use the instructions under Planning Center People on this page to log in to People. Then do as follows:

 
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1. Open People

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2. Navigate to Workflow called "Basecamp"

 
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3. Click Step 3 (you will see how many cards are assigned to you on this screen)

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4. You can now view the cards assigned to you

 
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2. Add Person to your Via Community Group List

At this point, take a moment to add each person (each card) that is assigned to you to the member list of your Via Community in your Groups page. Do this by viewing your Group page for your Via Community (make sure you are logged in) and scroll down to your member list and add them as a new member. This will help you to make sure that they are well communicated to from here on out as you communicate to your Via Community regularly. It will also make sure that they are able to access information for their Via Community, which will be essential for the next step.

 
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3. Contact & Complete Each Card

Go back to the Workflow now and click the first card assigned to you. This will open a pop-up window that is very significant to our process.


When you click their card, you should see a window come up like the picture related to this section. At the top, you will see their name and phone number, use this to contact them. You can work off of the following template for your first email communication to them:

Dear Jared,

I see that you recently went through Basecamp and I want to welcome you to your Via Community. My name is Josh and I'm one of the leaders of our Via Community. Right now, we have two rhythms established, a weekly men's rhythm (Tuesdays @ 6am) and a monthly dinner rhythm (second Saturdays). Join us this Tuesday to discuss the sermon and connect with some of the other guys in our Via Community.

You can find all the information for our Via Community on our Group page by clicking the link below:

Via Community: Gilbert (Alto/Harp)

So excited to connect with you!
- Josh


Now, simply click "Complete Step" (the green button) and move on to the next card (or person) who is assigned to you.


 

ACCESSING PEOPLE

In order to best care for those who are entering Via Communities, we have given all Via Community leaders access to our database as administrators. This means that you can see an appropriate level of needed information (name, picture for most, contact information, attendance information, etc.) for those in our system. There are a couple ways that you can access People. The following guide will help you connect to Planning Center People.

 
 

- using the app -

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1. DOWNLOAD THE APP

First you will need to download the app called Planning Center People from either the App Store or Google Play.

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2. LOG IN TO YOUR ACCOUNT

Find the app on your phone and open it. Next, log in to your account using your email. If this is your first time logging in and you don't have a password, just click "Need a Password?" and this will walk you through the process to create a password for your account.

 

- using a browser -

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1. GO TO THE WEBSITE & LOG IN

Open a browser and go the following URL:

accounts.planningcenteronline.com

Next, log in to your account using your email. If this is your first time logging in and you don't have a password, just click "Need a Password?" and this will walk you through the process to create a password for your account.


 

ACCESSING GROUPS

Groups is the tool that you will use to organize your Via Community. This tool directly connects to People and is part of the same set of software designed to help manage our church. Groups is where all of your Via Community events will be listed, all contact information for those in your community will reside, where attendance tracking will occur, and much more.

 
 
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1. GO TO THE WEBSITE

Open a browser and go the following URL:

www.viachurch.community

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2. LOG IN TO YOUR ACCOUNT

On the top right, click "Login" and follow the instructions to log in to your account using Planning Center's secure email verification login method.

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3. ACCESS YOUR VIA COMMUNITY

Once you are logged in to your account, you will see all the groups you are a part of. Click your Via Community from this list.

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4. MANAGE YOUR VIA COMMUNITY

After you click your group, you are ready to manage your Via Community.


EASY ACCESS

After you log in to your account, consider bookmarking this page and adding it to either your desktop screen or home screen of your phone.


USING GROUPS

The following are some of the main ways that you will need to use Groups for your Via Community.

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LIST ALL EVENTS

It is vital that all events that you plan as a Via Community are listed in Groups. As we track activity church-wide this tool will be an essential tool to help us see Via Community rhythms and involvement. Creating an event is a simple process and will give your Via Community visibility of your calendar so they can plan accordingly.

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TRACK ATTENDANCE FOR ALL EVENTS

Also, as you create events, each leader in your Via Community (or Group) will receive an email around the start time of the event asking them to record the attendance from that particular event. This is extremely easily and only will take a few minutes of your time, but the information collected is invaluable to help us determine the progress of our Via Communities in the future. When you click the link in your email, you will be taken to another page with a fully roster of those in your Via Community. From here, simply click beside each person who was present at the event.

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MANAGE YOUR COMMUNITY

Groups will be your main roster of those in your Via Community, so make sure that is updated to reflect those in your Via Community. If your Via Community has duplicated into another, then promptly transition those that are moving to that Via Community quickly. This will minimize confusion over which Via Community someone is actually in.

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COMMUNICATE THROUGH GROUPS

All communication should filter through Groups. Please be very careful if you set up email lists outside of Groups, because you may inadvertently exclude someone that has not yet made it to your personal list. The best way to email your Via Community is directly from Groups. This will insure that you include everyone who is listed in your Via Community.